Are you someone who can take responsibility for delivering timely and quality results with energy and drive? Someone who can deliver service objectives with professional excellence, expertise and efficiency? A collaborative individual who can build strong interpersonal relationships and embraces new ideas? If so, the National Infrastructure Commission (NIC) would love to hear from you!

We are looking for an Executive Assistant to join our Operations Team, which provides the full suite of corporate and governance services to the NIC, including HR, finance, operations, IT, estates and facilities, corporate governance and transparency. By joining the NIC, you’ll be playing an important role in delivering independent advice to government on the UK’s long-term infrastructure needs at a time when infrastructure is a key plank of the government agenda. We are a collaborative team, working to support the Commissioners in offering forward-thinking recommendations based on a rigorous approach to evidence and consultation – and to monitor government’s progress in implementing those plans.

The successful candidate will manage the diaries of three members of the NIC’s Senior Management Team. The post-holder will also be responsible for ensuring that all schedules run smoothly – dealing with competing priorities, arranging visits, making timely travel arrangements and handling senior stakeholders. This position would suit someone who can demonstrate strong organisational skills. We need someone who can think on their feet and deal with unexpected events, who is proactive, and always seeking opportunities to improve the service provided, who has excellent communications skills (both written and oral), who has an eye for detail, and who is tenacious and energetic in ensuring that things get done.

The role offers the chance to join a friendly team, bringing together civil servants with secondees from industry, regulators and local government. It will provide exposure to senior civil servants, industry leaders and other experts in the infrastructure sector. The role is also an excellent entry point into the Civil Service, providing the successful candidate with an understanding of how government works.

Key responsibilities:

  1. Acting as a central point of contact for all enquiries and meeting requests sent to each member of the Senior Management Team (SMT), ensuring they are logged, prioritised and dealt with, using own judgement and seeking advice where appropriate.
  2. Running each member’s diary, making sure that it is accurate and regularly updated, that scheduling conflicts are identified and resolved early.
  3. Monitoring and managing SMT inboxes, ensuring that emails requiring urgent action are flagged, and dealing with any emails on the SMT member’s behalf where appropriate.
  4. Ensuring that each member is well supported in advance of external visits and meetings – with clear information about agendas, papers, participants, timings and travel arrangements.
  5. Building strong working relationships with each member of the SMT and using this to anticipate their needs and provide a more efficient service.
  6. Planning travel and booking venues.
  7. Supporting the Operations Team with delivery of essential business support including staff surveys.

More information on the role is available here.